Since ancient times until now the activity of correspondence has never disappeared. In fact, even after changing generations, the existence of correspondence has never faded away. This correspondence is not only done by individuals with individuals, but also by agencies or organizations with other agencies or organizations. In fact, correspondence can be done in casual language or writing informal invitation letters. You could be one of the people who still do correspondence.
With correspondence, one’s communication with relatives, lovers, friends, and so on who are far away is maintained, so that the relationship is maintained properly. In other words, correspondence is an activity to strengthen friendship ties. Meanwhile, correspondence conducted by agencies or organizations aims to establish longer cooperation.
Correspondence is not only made to ask for information, but can also be used to invite. Correspondence in the form of an invitation can also be called an invitation letter.
The invitation letter itself is divided into two types, namely official invitation letters and unofficial invitation letters. The two letters serve to invite an official event or an informal event. In addition, the language used is also different, the official invitation letter uses a standard language in which the sentence is structured. Meanwhile, informal invitation letters use language that is both friendly and relaxed.
On this occasion what will be discussed is an unofficial invitation letter. In this article, it is not only the meaning of an informal invitation letter, but the characteristics, to examples of an informal invitation letter, will be discussed in this article as well.
Definition of Unofficial Invitation Letter
An unofficial invitation letter is an invitation letter that serves to invite friends, loved ones, family to attend or come to events that are casual. As for examples of informal invitation letter activities, such as thanksgiving, prayer together, house inauguration, birthdays, weddings, and thanksgiving.
Therefore, it can be said that an unofficial invitation letter is an invitation letter made for personal gain. If an official invitation letter has a letterhead, then an unofficial invitation letter does not have a letterhead and is usually written directly with the sender’s name.
Even though it is included in an unofficial invitation letter, when making it, don’t forget to write down the time and place where the event will be held. This needs to be considered and needs to be written down so that the recipient of the invitation (who is invited) does not experience confusion and can attend the event on time.
In addition to relaxed language and not having to stick to formal words or sentences, we must not forget to convey the essence of making an unofficial invitation letter. Even though it is not official, the format for writing an unofficial invitation letter is basically the same as the format for writing an invitation letter in general.
An unofficial invitation letter consists of, recipient’s name, sender’s name, address, place and date the letter was made, contents of the invitation, and closing. Even better, if the informal invitation letter is signed at the end. Not only that, to make an informal invitation letter more attractive, you can also choose a font that is relaxed and fun.
In an unofficial invitation letter, the contents of the invitation are the same as the contents of an invitation letter in general, which must include the place, date, day and time the event is held. So, has Sinaumed’s ever sent an informal invitation letter?
Things to Look For When Making an Informal Invitation Letter
However, there are several things to consider when writing an informal invitation letter, namely:
Still Must Pay Attention to Ethics
Even though it is included in an unofficial invitation letter, it does not mean that when writing and sending the letter you do not pay attention to ethics. If someone does not use it when writing and sending an informal invitation letter, it is very likely that the invitation letter will not be responded to. Therefore, when you want to write an informal invitation letter, the letter writer must know what things can be included in an invitation letter and which do not need to be included in an unofficial invitation letter.
Still Have to Use Polite and Polite Language
Apart from having to pay attention to ethics, when writing an informal invitation letter, you must also use polite and courteous language. By using language like that, the recipient of the invitation will feel valued, so that the possibility of the recipient of the invitation to attend the event is also getting bigger. So, when you want to write an informal invitation letter, you need to know the recipient of the letter. For example, the language used for a parent’s sibling is different from the language used for a friend.
No Compulsions _
As the name suggests, this invitation letter contains an invitation or invite someone to attend an event. Therefore, in writing an informal invitation letter, there should be no coercive sentences. If there is a sentence of coercion, then it can be said that the letter is not an invitation letter. So, when writing an unofficial invitation letter, you must pay attention to good and correct sentences and no elements of coercion.
Unofficial Invitation Letter Structure
Basically, informal invitation letters have a structure that is almost the same as invitation letters in general, including:
Casual or Informal Language
As the name suggests, the use of language in informal invitations is relaxed. Not only relaxed, but the words used do not have to be formal. With relaxed language, someone who invites the recipient of the invitation will feel close.
The opening part of an unofficial invitation letter contains the sender’s name, place of delivery, and delivery response. However, sometimes there are also some unofficial invitation letters that use the date the letter was made.
Contents Part Include Address, Place, Time, and Date
The content section of an unofficial invitation letter can be said to be quite an important part because in the content section there are matters directly related to holding the event. The contents of the unofficial invitation letter consist of the address of the event, what time the event will be held, and the date the event will be held
The closing part is signed
The structure of the unofficial invitation letter in the closing section is almost the same as the general invitation letter in which a signature is given. However, some authors of informal invitation letters do not use a signature on the closing part of the letter.
Characteristics of an Unofficial Invitation Letter
In order to know more about informal invitations, you need to know the characteristics below.
There is a date, what time the event starts, and the event venue
In an unofficial invitation, there is a date, what time the event will be held, and the place of the event. The three elements are located in the body of the letter.
Use polite, polite and relaxed language
The language used is polite, courteous and relaxed, so that when reading it you feel closer to the recipient of the invitation.
There is the name of the sender of the invitation
The next characteristic of an unofficial invitation is that there is a sender’s name at the beginning or greeting.
There is the Name and Address of the Recipient of the Invitation
In addition to the name of the sender of the invitation, an unofficial invitation letter must also include the name of the recipient of the invitation and their address. With the address of the recipient of this invitation, the invitation letter can reach its destination on time.
How to Make an Informal Invitation Letter
How to make an informal invitation letter as follows:
Set the Date, Time and Venue of the Event
When you want to make an informal invitation letter, the first step is to determine the date, time and place of work first. This step needs to be done so that when writing the contents of the letter there is no confusion and the recipient of the invitation can arrive on time and not be confused about finding a place for the event.
Specify the Name of the Invitee
After determining the date, time and place of the event, the next step is to determine the names of the recipients of the invitations. To determine the name of the recipient of this invitation according to the wishes of the invitee maker, whether you only want to invite friends or just family, or even friends and family are invited together. For example, the recipient’s circumcision invitation will be different from the wedding invitation.
Pay attention to writing the name of the recipient of the invitation
If you have determined the name of the recipient of the invitation, the next step in making an informal invitation letter is to pay attention to writing the name of the recipient of the invitation. Of course, as an invitee writer, you don’t want any mistakes in writing the recipient’s name. So that things like that don’t happen, when writing the name of the recipient of the invitation must be done carefully.
In order for the writer of the unofficial invitation to feel closer to the recipient of the invitation, when writing the letter, use an opening salutation. For this greeting, you should use relaxed language and everyday language that is often used.
Contents of the Letter
The next step is to write the body of the letter. The contents of the letter on the unofficial invitation consist of the date of the event, what time the event starts, and the venue for the event. When writing the contents of the letter, it is better to use language that is relaxed, but still to the point.
After making the contents of the letter, the last step for making an informal invitation letter is to write a closing greeting by giving a sentence of hope that the recipient of the invitation can attend the specified event. In addition to closing greetings, the signature of the author of the invitation can also be given.
Parties Using Unofficial Invitations
Informal invitation letters are usually used personally or privately and are usually sent to friends, relatives, lovers or family. However, informal invitation letters are sometimes used by certain groups or organizations. In general, informal invitation letters are made to invite to weddings, circumcisions, birthdays, and so on.
Example of an Informal Invitation Letter
Here are some examples of informal invitations you need to know about.
Example of Informal Circumcision Invitation Letter
Firm and Princess
Praise and Gratitude we pray to the presence of God Almighty. As our gratitude for the circumcision process that has been completed, we would like to invite you and your mother to attend the circumcision of your son named Agus Rahman.
This Circumcision event will be held on:
Time: 10.00 to finish
Place: at home
Date: November 23, 2021
Through this invitation letter, it is hoped that the recipients of the invitation, especially Mr/Ms, will be able to attend the circumcision event that we are holding.
Firm and Princess
Example of Informal School Reunion Invitation
To, Alumni Class of 2008-2012
Meeting old school friends will definitely be exciting because you can remember old school days and hope that memories like before can be repeated. We as the organizers of the grand reunion would like to invite friends to be able to attend the school reunion. This school reunion is guaranteed to be fun because in the middle of the event there will be games which are a shame not to participate.
School reunions will be held on:
Day/Date: Saturday, 19 February 2022.
Time: 9.00 to finish
Place: DEF Restaurant, Jakarta
Consumption Fee: IDR 30,000/person
We are waiting for the presence of friends at the school reunion. Without your presence, the implementation of the event will be tasteless.
Example of an Informal Art Performance Invitation
For All Kind Heart Middle School Friends
Since the holiday season is almost here, the school will hold an art performance which is full of excitement and of course you can meet new friends. So, through this letter, the organizers would like to invite friends to attend the art performance later. This art performance presents various kinds of guest stars which are certainly cool.
The Baik Hati Middle School art performance event will be held on:
Day/Date: Saturday, March 12, 2022
Time: 9.00 s / d finish
Place: Good Heart Middle School Field
Ticket Price: IDR 20,000.
Waiting for the presence of friends at the Kind Heart Middle School art performance event. Without your presence, the art performance would be less exciting.
Example of Informal Thanksgiving Invitation
Agung and Jasmine
In order for our new home to be filled with blessings, good prayers are needed for the new home. Through this letter, we and our family would like to invite you to come to a thanksgiving or thanksgiving event for our new home.
This thanksgiving event was held on:
Day/Date: Wednesday, April 20, 2022.
Time: 15.30 s / d finish
Place: in the new house
Thus we made this invitation letter. It is our great hope that you will be able to attend our new home celebration.
Agung and Jasmine.
Sample Unofficial Birthday Invitation Letter
Depok, West Java
January 15, 2021
To, Good Judge
Sunday Market, Jakarta
Dear Hakim my friend,
I am sending this invitation for the purpose of inviting you to my 20th birthday. The birthday event will be held on February 2, 2021. By making this invitation letter, the aim is to invite you to the birthday event later.
I cordially invite you to attend this birthday party. I’m waiting for your good news.
Correspondence is very difficult to get rid of even though technology continues to advance. This can happen because the fun and excitement when writing this letter cannot be obtained when only sending invitations via social media. Unofficial invitations are one type of invitation that is still used today, such as thanksgiving invitations, school reunion invitations, birthday invitations, and so on.
In writing an informal invitation letter, there is no need to use formal words, it is even advisable to use relaxed language, but remain polite and courteous. However, in making it must pay attention to ethics and there are no coercive sentences. So, never be ashamed to do correspondence!