Understanding Receipts – Understanding Receipts is a familiar term to our ears. In general, a receipt is a document that shows proof of a payment or receipt of money that has been made.
However, the term receipt is a non-standard term, but is often used by the community. According to the Indonesian Dictionary (KBBI), the correct standard word is receipt. Definition Receipt itself is usually interpreted as proof of receipt of money.
Definition of Receipts
Definition Receipt is a document that has a function as proof of payment or receipt of funds. The recipient issues and signs the document, which is then handed over to the payer or lender.
There are receipts to simplify the bookkeeping process for recording incoming and outgoing cash flows. Receipts generally include company name information, receipt number, name of money giver, nominal amount (numbers and letters), explanation of purpose of payment, location and date of payment or receipt of money, as well as signature and name of recipient.
To ensure that the receipt has legal force in court in the event of a dispute or other problem, Reader can provide an attachment in the form of a seal with both parties signing the proof of acceptance.
What Are the Features of Receipts?
- The evidence sheet has been divided into two parts, the right and left subsections. Both parties obtain part of this proof of payment, the right sub (smaller print) is allocated for the seller as proof of payment, and the left sub is for the buyer.
- Receipts are divided into two parts, with the top or original for the payer and the bottom or file for the party receiving the money.
- Both parties include complete information about the product, the amount of money to be paid, the address and date of purchase, and the name and signature of the seller as valid proof that both parties have completed the payment transaction.
Types of Receipts Based on Usage
Receipts have a variety of types to suit their use. This article discusses five types of receipts, among others:
1. Receipt Proof of Payment
In principle, receipts function as proof of payment. The use of this type of receipt is common during buying and selling activities. Proof of payment can be in the form of installments or installment payments. This receipt generally also explains the amount of money for payment and information from the payer.
2. Product Transaction Receipt
Product transaction receipts provide information about items purchased by customers. This sign includes various information such as the complete serial number of the item, the type of item, the customer’s address, and the price of the item.
3. Money Transfer Receipt
This type of receipt is generally used in the banking industry. On proof of money transfer payment, there is a feature where the recipient’s account number is clearly listed on the receipt from the receipt.
4. Cash receipt
This type of receipt explains which deposits and withdrawals will be sent as financial proof in the next review. Workplaces generally also use this type of receipt.
5. Money handover receipt
Money handover receipts are the most common and most commonly used types of receipts. If using the type of money handover receipt, Reader must be able to state the amount of money sent to a person, institution, or company.
In the previous point I have mentioned several times about the problem of the receipt format. Yes, before writing or making a receipt, it is good for Reader to understand what the format of a good receipt is.
There are several important elements that must be present in the format of creating a sample receipt, namely:
1. Receipt Number/Receipt
In general, the writing of alphabetic letters and numbers is adapted to the wishes of the seller as a differentiator between one receipt and another.
2. Place and Date of Receipt Production
The place and date of issuance of the receipt should be clearly stated because it can be used as proof of the transaction and the receipt will be useful for recording cash flow. If an inspection is needed at a later date, the information will be clearly readable. This can minimize the possibility of misunderstandings from both sides.
A clear name is one of the signs to whom the proof of payment is allocated. Clearly list the name of the lender and the recipient.
Information about the type of product, quantity, price, etc. is generally included in the receipt, especially with the type of payment receipt.
5. Nominal Payment
The nominal amount of money paid needs to be clearly written. Usually not only written in the form of numbers, but also letters. In other words, it is written in the form of the symbol of the number of rupiah or whatever currency is used, then it is written again in the form of a sentence.
6. Purpose of Payment
Purpose of payment means what the money is paid for. This should be clearly written. For example, the purchase of electronic goods at stores and other goods. So that if one day there is a complaint about the item sold, the buyer can more easily make a product warranty claim.
The party who signed the receipt can be referred to as the party responsible for the transaction. Therefore, don’t just sign a blank receipt. There have been many examples of cases that have occurred due to the misuse of these receipts by certain parties.
If the receipt will later be stamped, make sure the signature of the recipient of the money on the stamp together with the receipt paper. So that the writing between the receipt and the seal are interconnected.
Seals that are often used have a value of Rp 10,000. However, not all receipts use a seal. Usually just for transactions that have a large value and have a correlation with the law. For example, the purchase of a motor vehicle or land.
The use of seals must be in accordance with the provisions of the Indonesian Minister of Finance, namely:
- Transactions with a nominal value below IDR 250 thousand do not require a stamp
- Transactions with a nominal value of Rp 250 thousand to Rp 1 million must use a Rp 10 thousand stamp
- Transactions with a nominal value above Rp 1 million must wear a Rp 10 thousand stamp.
9. Enterprise Stamp
The stamp must be present in the proof of transaction including the receipt. The stamp can indicate whether the payment is in installments or installments. The stamp indicates that the transaction was carried out under the authority of the company. This is to ensure that the transaction is valid.
How to Make a Receipt
A receipt is a piece of paper that has as a receipt proof of payment. Receipts must be owned by all business people, both individuals and companies, so that they can be used as a record for themselves and others.
The way to write a receipt also has Reader conditions , it cannot be done casually. Because receipts play a very crucial role in making transactions, especially if the amount of money is relatively large. If there is a writing error in the amount of payment or the name of the recipient, then the receipt can be declared invalid.
So, what is the correct way to write a receipt? See the following explanation.
1. Enter the Receipt Number
In general, receipts have a number column at the top. Well, this receipt number has a function to make it easier for Reader to check receipts, so that it will be easier for Reader to organize receipts from the first number to the last.
2. Write the Name of the Recipient and Depositor
The name of the depositor and recipient must also be mentioned in the receipt. Ideally, the name should be written in full and not just a nickname.
3. Enter the Date of the Transaction
Do not forget to enter the date when the transaction was made. This is done so that the depositor and receiver both know about the time the transaction takes place.
4. Enter Amount of Money
The next step is to enter the amount of money made during the transaction into the receipt. This is so that the transaction becomes more transparent because the depositor and recipient can know the size of the transaction.
As a reminder, writing the amount of money on the receipt is divided into two, namely writing with letters and numbers. Make sure when writing the amount of money there are no mistakes, especially in entering numbers.
5. Write a Payment Description
In the receipt there is generally a column “For payment”, in that column Reader must write a clear and detailed description of the payment. So the recipient of the receipt can understand what the purpose of this transaction is.
6. Add a Signature
So that the receipt can be said to be valid, the signature of both the depositor and the recipient is also included in the receipt. If necessary, also include the company’s stamp used as an official proof of payment receipt.
How to Use Receipts
After understanding the definition, how to make, to examples of receipts, it is necessary to know how to use them because these receipts are very commonly used by the community. In addition, how to use it also needs to be understood so that the receipt is not misused.
Prepare the receipt blank and carbon paper as a copy when Reader writes the contents of the receipt.
Fill in using an appropriate writing instrument, such as a pen. Do not use pencils or markers. Writing is also done so that it is neither too big nor too small. It is important to write the receipt in legible writing.
Understand the Difference between Receipts and Receipts, Invoices, and Notes
So that it is easier to distinguish between receipts, invoices , and notes, it would be better for Reader to briefly understand the meaning of each.
As previously commented, that a receipt is a document that has a function as proof of receipt or payment of funds.
The parties involved, that is between the recipient and the payment of funds, include complete information about the product, amount of money, address and date of purchase, along with the seller’s name and signature as valid proof that both parties have completed the payment transaction.
2. Invoices and notes
An invoice is one type of transaction document that can be used to track sales transactions. Generally, the seller makes this invoice consisting of three copies. On the first sheet sent to the buyer, the seller keeps the second sheet for the purpose of billing, and the third sheet to be kept in the invoice book. Reader can monitor the sales process by using automatic software .
While a note is conceptually similar to an invoice, both are created by the seller. Just enough consisting of two copies. Where the buyer will receive the first sheet. The use of invoices and notes is also only used as proof of purchase that does not require a stamp.
Example of Daily Receipt Usage
There are many activities that occur using receipts. The most important thing is to buy and sell goods. The most absolute conditions are the number, name of both parties, denomination, purpose of payment, transaction date and signature.
The following is an example of the correct use of receipts based on the purpose of the transaction, among others:
1. Individual purchase and sale receipts of land and property
There is no letterhead, just numbers, names and signatures. Equipped with a Rp 10,000 stamp which will later be used as a condition for the certificate making process.
2. Receipts from large-scale shops such as motor or car dealers
Wearing a cap showing the logo from the company. The number has been automatically registered from the system, filled with the name of the payer, nominal, recipient, and company stamp.
3. Receipt for the payment of fees in installments
For example, school tuition, there is already a column for the number of installments. Using a letterhead from the school, confirmation by using the signature of an authorized official, as well as a stamp from the school.