How to Automatically Create an Excel Ranking Formula and Its Uses!

Excel Ranking Formula – Microsoft Excel is a type of Microsoft that is widely used by people in this world. Apart from Microsoft Word and Microsoft Power Point, Microsoft Excel is also very helpful for someone in completing their work.

There are many formulas that can help you in Microsoft Excel, one of which is the IF formula. Maybe ordinary people will be confused with this term. However, for people who have been in Microsoft Excel for a long time, they must be familiar with the formulas in it. There are still many people who don’t know about the use and types of this one formula.

See the following explanation about the type and use of this formula.

Definition of Microsoft Excel

Microsoft Excel or Microsoft Office Excel is a worksheet application program created and distributed by Microsoft Corporation that can run on Microsoft Windows and Mac OS. This application is part of Microsoft Office.

This application features calculations and graphing using Microsoft’s aggressive marketing strategy, making Microsoft Excel one of the most popular computer programs used on microcomputers to date. This program is the most widely used spreadsheet program by many parties, both on Windows-based PC platforms and Macintosh-based Mac OS platforms, since version 5.0 was published in 1993.

Excel offers many interface advantages compared to the spreadsheet programs that preceded it, but its essence is still the same as VisiCalc ( the first popular spreadsheet software ): Cells are arranged in rows and columns, and contain data or formulas with absolute or relative references. other cells.

Excel was the first spreadsheet program that allowed users to define how the spreadsheet they edited would look like: font, character attributes, and the appearance of each cell. Excel also offers intelligent cell recalculation, where only cells related to the cell will be updated (where other spreadsheet programs will recalculate the entire data or wait for a special command from the user). In addition, Excel also offers excellent graph processing features.

When it was first bundled into Microsoft Office in 1993, Microsoft also redesigned the interface used by Microsoft Word and Microsoft PowerPoint to match the appearance of Microsoft Excel, which at that time was the most popular spreadsheet application .

Following are some of the Microsoft Excel extensions:

  • *.xls, is the default Microsoft Excel format prior to Excel 12. It is still based on the BIFF format and can store VBA macros .
  • *.xlt, is a format for Microsoft Excel worksheet templates prior to Excel 12. Still based on the BIFF format and can store VBA macros .
  • *.XML, or what is known as an XML Spreadsheet . Not capable of hosting VBA macros .
  • *.xla, is the format for Excel Add-in prior to Excel 12. It is still based on the BIFF format and can store VBA macros, given that the goal is to add Microsoft Excel capabilities.
  • *.xlsx, is the default worksheet format for Microsoft Excel 12, which is based on XML. Unable to save VBA macros , due to security reasons. It is actually a compressed archive in ZIP format with a document structure consisting of XML text documents. Is a replacement for the .xlsold format.
  • *.xlsm, is a Microsoft Excel 12 worksheet format , which is based on XML, but can store VBA macros .
  • *.xlsb, is a Microsoft Excel 12 worksheet format , which is based on XML, but is encoded in binary form. This format has the advantage of being faster to open and more efficient, considering that the purpose of this format is to handle very large worksheets consisting of tens of thousands of rows or hundreds of columns.
  • *.xltm, is a format for Microsoft Excel 12 worksheet templates , which are based on XML but are capable of storing VBA macros . It is a replacement for the format .*.xlt
  • *.xlam, is a format for Excel Add-in to increase the capabilities of Excel 12. By default it is able to handle VBA macros , considering the goal is to add Excel capabilities.
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Benefits of Excel Formulas in the World of Work

Excel formulas in the world of work basically often use these two formulas. For simple data using formulas, while the function formula for large-scale data.

The benefits of function formulas make it easier for users in terms of:

  • Gets accurate calculation results from lots of data.
  • Help presentation needs on data visualization.
  • Tidying up large amounts of data so that it is neatly arranged.
  • Save time when processing data.
  • Processing big data becomes easier and more practical.

Description of the Ranking Formula in Excel

According to the explanation on Microsoft’s page , this formula returns the rank of a number in a list of numbers. The rank of a number is the number’s magnitude relative to other values ​​in the list (if you are sorting the list, the rank of a number is its position).

For more information about this new function, see RANK.AVG function and RANK.EQ function .


Writing the RANK formula follows the following rules.


The RANK function syntax has the following arguments.

  • Number (required), which is the number whose rank you want to find.
  • Ref (required), which is an array of, or a reference to, a list of numbers. Nonnumeric values ​​in refs are ignored.
  • Order (optional), which is a number that determines how ranks are assigned.
    • If the sort is 0 (zero) or omitted, Microsoft Excel ranks the numbers as if the ref were a list sorted in descending order .
    • If the order is a nonzero value, Microsoft Excel assigns the rank as if the ref were a list sorted in ascending order .


  • RANK ranks the same for duplicate numbers. However, the presence of duplicate numbers affects the ranking of subsequent numbers. For example, in an ascending list of integers, if the number 10 occurs twice and has a rank of 5, the number 11 will have a rank of 7 (no number has a rank of 6).
  • For some purposes, you may wish to use a ranking definition that takes similarity into account. In the previous example, you wanted a revised 5.5 rating for the number 10. This can be done by adding the following correction factor to the value returned by the RANK function. This correction factor is appropriate for both cases where ratings are computed in descending order (order = 0 or omitted) or ascending order (order = non-zero value).
    • Correction factor for the same rank=[COUNT(ref) + 1 – RANK(number, ref, 0) – RANK(number, ref, 1)]/2.
    • In the following example, RANK(A2,A1:A5,1) equals 3. The correction factor is (5 + 1 – 2 – 3)/2 = 0.5 and the revised rank that takes equality into account is 3 + 0.5 = 3.5. If a number appears only once in the ref, the correction factor is 0, because the RANK function does not need to be adjusted for the same rating.
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Example of Rank Function in Microsoft Excel

First Example

Using the table example above, try writing the following Excel formula in cell D2:


In the Excel formula, the value that we will look for is cell C2 (90) with the value list reference $C$2:$C$11. Why is there a $ sign in Excel formulas? This is so that when we copy the formula down, the data range or list of values ​​does not change.

After writing the Excel formula, copy or use auto fill for the cells below it (D3 to D11).

The result will be like the image below:

Second Example

Copy the sample data in the following table and paste it into cell A of a new Excel worksheet. To make the formula show the result, select the data, press F2, and then press Enter. If necessary, you can adjust the column width to see all the data.

Formula Description (Result) Results
=RANK(A3,A2:A6,1) Rating 3.5 in the list above (3) 3
=RANK(A2,A2:A6,1) Ranked 7th in the list above (5) 5

You can always ask experts in the Excel Tech Community or get support in the Answers Community .


  • Rank (Rank Function) ”. Microsoft . Retrieved December 2, 2022.
  • Excel Rank Formula, Searching for and Determining Rank Rating Values ​​in Excel “. Excel class . Retrieved December 2, 2022.

Those are the descriptions, functions, and how to use the ranking formula in Microsoft Excel that you can use to complete various jobs. If you have questions, suggestions or criticism, please write in the comment box below. Also share this article on social media accounts so that your friends can also get the same benefit.

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